| I. ACQUISITION OF
MOTOR VEHICLES |
| |
|
|
A. |
Purchase of New
Motor Vehicle [Requiring Approval from the Office of the
President (OP) and Exemption from AO 339] |
| |
|
|
| |
• |
Letter-Request of the Local
Chief Executive (LCE)/Agency Head |
| |
• |
Number, Type, Specifications
& Cost of Motor Vehicle/s to be purchased |
| |
• |
Certification of the
Accountant, noted by the LCE/Agency Head, attesting to
the availability of funds and the specific fund source
for the purchase of the motor vehicle |
| |
• |
Copy of the corresponding
appropriations ordinance (for LGUs); Resolution of the
Board of Trustees approving the request (for SUCs &
Local Water Districts) |
| |
• |
Duly Accomplished Motor
Vehicles Inventory Form/Latest Inventory and Deployment
of Existing Motor Vehicles |
| |
• |
Justification for the
Purchase, to include user-official or deployment of the
motor vehicle by organizational unit and/or
activities/purposes for which the vehicle will be
used |
| |
• |
Duly Accomplished Inventory
and Inspection (I & I) Report of Unserviceable
Equipment covering the vehicle/s to be replaced (in case
of replacement of motor vehicle) |
| |
|
|
| B. |
Rental of Motor Vehicle/s (for a
continuous period in excess of 15 days) |
| |
|
|
| |
• |
Letter-Request of the
LCE/Agency Head |
| |
• |
Detailed Justification for
the Rental, including the duration of the specific
program, project and activity for which the said vehicle
will be rented [
* ] |
| |
• |
Number, Type, Specifications
of Vehicle/s to be rented and proposed rate/term and
period of rental |
| |
• |
Latest Inventory and
Deployment of Existing motor vehicles |
| |
• |
Certification of the
Accountant, noted by the LCE/Agency Head, attesting to
the availability of funds and the specific fund source
for the rental of the motor vehicle, and a copy of the
corresponding appropriations ordinance (for LGUs) |
| |
|
|
| C. |
Purchase of Second Hand/Reconditioned
Transport and Heavy Equipment |
| |
|
|
| |
• |
Letter-Request of the
LCE/Agency Head |
| |
• |
Certification on the
following: |
| |
|
• |
Mileage of the second-hand
vehicle to be purchased from the time it was originally
acquired as a brand new unit |
| |
|
• |
Estimated useful life of the vehicle/s
|
| |
|
• |
Specifications/features, to include
information on date of manufacture, size, capacity,
intended use, etc. and certification from the LCE/Agency
Head that the second-hand/reconditioned vehicle to be
purchased is operational and in good running
condition |
| |
|
• |
Availability of spare parts and annual
repair and maintenance cost of the second-hand
vehicle |
| |
• |
Certification of the
Accountant, noted by the LCE/Agency Head, attesting to
the availability of funds and the specific fund source
for the purchase of the motor vehicle, and a copy of the
corresponding appropriations ordinance (for LGUs) |
| |
• |
Latest inventory and
deployment of existing motor vehicles |
| |
• |
Justification for the
proposed acquisition |
| |
|
|
| II. LEASE
OF COMPUTERS |
| |
|
|
| |
• |
Letter- Request of the
LCE/Agency Head |
| |
• |
Detailed Justification for
the Proposed Lease of Computers, including the duration
of the specific program, project and activity for which
the said computer will be leased |
| |
• |
Number, Type, Specifications
& Cost of Computers to be leased and proposed
rates/terms of lease |
| |
• |
Latest Inventory and
Deployment of Existing Computers |
| |
• |
In the case of LGUs,
certification of the LGU Accountant, noted by the LCE,
attesting to the availability of funds and the specific
fund source for the lease of computers, and a copy of
the corresponding appropriations ordinance |
| |
|
|
| III.
FORWARD OBLIGATION AUTHORITY (FOA) |
| |
(Foreign Assisted
Projects) |
| |
|
|
| |
• |
Appraisal Report |
| |
• |
National Economic and
Development Authority- Investment Coordinating Committee
(NEDA-ICC) Approval |
| |
• |
Draft Loan
Agreements/Suppliers Contract |
| |
• |
Project Profile |
| |
• |
Funding Strategy for the
Project/s |
| |
|
|
| IV. USE
OF SAVINGS |
| |
|
|
| |
• |
Letter-Request containing
purpose/justification for the request |
| |
• |
Certification on the
Availability of Funds ( by the Budget Officer and Chief
Accountant) |
| |
|
|
V.
PAYMENT OF REWARDS TO INFORMANTS ON VIOLATION OF
INTERNAL REVENUE, TARIFF AND
CUSTOMS LAWS, RULES AND REGULATIONS |
| |
|
|
| |
• |
Letter-Request of the
LCE/AgencyHead |
| |
• |
Endorsement of the DOF
Rewards Committee |
| |
• |
Proof of Deposit with BTr of
amount collected |
| |
|
|
| * For LGUs, to include economic
feasibility of renting/leasing the vehicle/computer
(instead of buying a new unit) |
| |
