National Archives and Records Management Information System (NARMIS)
The National Archives and Records Management Information Sytem (NARMIS) is a program that integrates systems of managing records, documents and archives of national government agencies.
NARMIS is composed of Archives and Records Management Information System (ARMIS) and Agency Records Inventory System (AgRIS); systems that contribute to a rationalized approach to document management, from creation to routing, archiving and disposal.
The program works with the National Archives of Philippines (NAP) and the Strategic Inter-Agency Partnership (SIAP) group, which serves as the technical working group, to ensure that the systems address the needs of the agencies from the executive, legislative and judiciary branches of the government.
Each component adheres with the existing policies, laws and ISO standards as prescribed by the NAP.
The State has the responsibility to “give utmost priority to the safeguard, protection and preservation of its public documents and records” through the Republic Act 9470 of 2007. The National Archives and Records Management Information is in direct support of this mandate for it will further improve the management of digital documents and records. Through the Archives and Records Management Information System (ARMIS), one of the components of NARMIS, a better facilitation of electronic document management as well as records and archives management is foreseen.
The development of Agency Records Inventory System (AgRIS) is also in support of the mandate specified in Article III Section 15 of RA 9470, which states that “all government offices shall conduct an inventory of their public records.” AgRIS supports the mandate by providing an automated system for records inventory.
The National Archives and Records Management Information System (NARMIS) has the following objectives:
- Develop and provide a Document, Records and Archives Management System, through ARMIS, that will improve the management of digital documents of government institutions and agencies.
- Develop and provide an automated system for records inventory, through AgRIS, that will assist NAP and agencies in determining which records are to be kept and which are candidates for disposal based on General Records Disposition Schedule (GRDS) as prescribed by NAP.
- Creation of required policies for data management of electronic documents and records.